LEXINGTON GIRLS’ SOFTBALL BOARD/COMMITTEE MEETING MINUTES
MEETING DATE: 07-01-2019 CALLED TO ORDER AT 6:20PM ADJOURNED AT 8:05 PM
PRESIDED OVER BY GREG DAVIS
ATTENDANCE BOARD MEMBERS: JENNIFER EARLE, AMANDA MANZ, KIM MORROW, BODIE GARTMAN, HANNAH ANDERSON, NICOLE MASON, AND KATELAND MASON
NON-BOARD MEMBERS: BRANDON LEOPHART, JOSEPH MANZ, BRIAN CUTTER
NAME | ITEM | FOLLOW-UP |
| WE NEED TO RE-DO THEM BUT CARRIE SUGGESTED NOT TO USE THE BRICKS SINCE MANY PITCHERS DO NOT LIKE PITCHING OFF THEM. WE MIGHT NEED TO WATER THE FIELDS AFTER THE GAMES TO HELP THE FIELDS STAY IN GOOD SHAPE BUT WE MAY NOT HAVE ENOUGH VOLUNTEERS TO DO THIS THROUGHOUT THE SEASON. TWO DATES WERE DISCUSSED SO EITHER 14TH OR 21ST | GREG WILL LET US KNOW WHICH DATE |
6U BACKSTOP | | GREG |
SUMMER CAMP | WE WILL BE ORDERING WHITE T-SHIRTS THIS YEAR SO WE CAN TYE DYE THEM. AMANDA WILL ORDER THE SHIRTS ON THE 12TH LAST DAY TO SIGN UP FOR CAMP WILL BE JULY 12TH KIM WILL CONTINUE TO POST ABOUT THE SUMMER CAMP AND WORK TO GET MORE CAMPERS THIS YEAR. WE WILL BUY POPSCILES FOR EACH NIGHT OF CAMP WE HAVE A LIST OF COACHES WHO ARE VOLUNTEERING WITH THE CAMP BUT WE WILL MAKE SURE WE HAVE ONCE LEADER FOR EACH AGE GROUP. WE WILL HAVE OUR NEXT MEETING BEFORE OUR SUMMER CAMPS SO WE CAN GO OVER ALL DETAILS FOR CAMP AUGUST 8TH AND 9TH WE WILL ALSO LIKE TO HAVE A CAMP FOR PITCHERS AND CATCHERS BUT WILL NEED TO MAKE SURE WE HAVE ENOUGH VOLUNTEERS.
| GREG AMANDA |
FIELD PREP | | GREG |
UNIFORM PROVIDER | COMPARED DIFFERENT COMPANIES THAT AMANDA WORKED TO FIND AND TAKING A SUGGESTION FROM CARRIE WE VOTED TO USE TEAM SPORTS. BRODIE MADE A MOTION TO USE THIS COMPANY, AMANDA SECOND THAT MOTION, AND ALL BOARD MEMBERS YES.
| AMANDA |
PHOTOGRAPHER PROVIDER | AMANDA BROUGHT SAMPLES OF ALL-AMERICAN PHOTOGRAPHY SO WE CAN DECIDE TO MAKE A CHANGE TO USE THIS PHOTOGRAPHER FOR OUR UPCOMING YEAR. JENNIFER MADE A MOTION TO USE THIS COMPANY, KIM SECOND THAT MOTION, AND ALL BOARD MEMBERS VOTED YES TO THIS DECISION.
| AMANDA |
ASSESSMENTS, HOW TO DO THEM? | EACH COACH WILL GIVE THEIR OPINION ABOUT GIRLS MOVING UP OR STAYING DOWN. GET BOARD TO VOTE OVER IT AND GET AN AVERAGE GO OVER THE RANKING TOGETHER AND AGAIN GET THE AVERAGE GREG WILL F/U WITH GETTING OUTSIDE HELP TO GIVE AN UNBIAS OPINION AND OVERALL TRY TO HAVE 3 TO 4 PEOPLE INVOLVED.
| GREG |
YEAR-ROUND TEAMS | UNIFORMS WILL NEED TO BE ORDERED AFTER EACH SEASON THOUGH THEY WILL BE PLAYING ON THE SAME TEAM PUT THIS UPDATE IN THE REGISTRATION SO EVERYONE KNOWS ABOUT THE CHANGES. KIM WILL ALSO WORK ON GETTING THE NEWS OUT VIA SOCIAL MEDIA AND EMAIL RIDE ALONGS WILL STAY THE SAME FOR THIS UPCOMING YEAR AND WE WILL FOLLOW UP AFTER THIS YEAR TO SEE IF CHANGES ARE NEEDED
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EQUIPMENT RETURN UPDATE | | GREG |
BATTING CAGES CONTRACT | BOARD MEMBERS WENT OVER THE CONTRACT AND RULES. TOGETHER WE MADE UPDATES AND CHANGES NEEDED. ALL TEAMS AND COACHES OUTSIDE LGS TEAMS WILL NEED TO PAY THE FEES NEED TO ADD ON CONTRACT IF ANY ISSUES THEY MUST TAKE A PICTURE OF THE ISSUE AND SEND IT TO THE BOARD. WE WILL NEED TO MAKE A SIGN WITH THE LIST OF RULES TO GO IN THE BATTING CAGES AREA. $50 FOR 3 MONTHS CASH & CHECK ACCEPTED OR $200 FOR A YEAR HANNAH WILL MAKE A SPREADSHEET TO KEEP TRACK OF THE PAYMENTS MADE FOR THE BATTING CAGES
| HANNAH |
OPEN ITEMS | SHOULD WE GET A STAMP WITH OUR INFORMATION SO WE CAN PUT THAT INFORMATION ON OUR SOFTBALLS THAT WAY PEOPLE KNOW WERE TO RETURN THE SOFTBALLS: AMANDA WILL FOLLOW UP WITH PRICES CAYCE CHRISTMAS PARADE SIGN-UP WILL BE IN OCTOBER AND IT WILL COST $10 FOR US TO BE IN THE PARADE NEW SIGN-GREG WILL F/U WITH EARL ABOUT OUR SIGN AND ANY UPDATES COOKIE FUNDRAISER: JENNIFER REPORTED THAT AFTER HER TRAVEL BALL TEAM DID THIS FUNDRAISER, THEY HAD A GREAT TURN OUT AND WAS ABLE TO RAISE A LOT SO WE SHOULD GET THE SAME RESPONSE. WE CAN HAVE THIS COOKIE CHALLENGE AND HAVE THE TEAM COMPETE AND THE WINNER WILL BE ANNOUNCED AT OUR OPENING CEREMONY AND WE CAN GET AN IDEA OF WHAT THE WINNING TEAM CAN GET LIKE A PIZZA PARTY NEW SOFTBALLS WILL NEED TO BE ORDERED FOR THE UPCOMING SEASON
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NEXT MEETING AND TIME | JULY 24TH AT 6:15pm
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ADJOURNED | @8:05 PM Motion-JENNIFER 2ND KIM Vote-Unanimous |
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