All current 2023 Board Meeting Minutes can be found in the following public google file:
https://drive.google.com/drive/folders/1UZHptTRgXuZAbNu7Sr4-Edm7toS91dn5?usp=sharing
Board Meeting Minutes 10/19/2022 @ 5:00 pm
Attending in person: Jason B, Andrew, Dan, Jill, Lacey, Miranda, Bonnie
No other attendees – Brayden came at 5:45
Call to order: Jason B second Dan
· Past minutes approved by all
· New Business? – No members present
· Board Elections – Jill and Andrew were nominated again, no other nominees were brought to the Board. This means they are uncontested and will remain in their positions for another 2 years.
· Sponsorship
o Flyers are ready, Bonnie will print
· Side by Side
o Dan has part and will attempt to get it fixed
· Cameras
o Went through getting 4 phones, prices, best way to complete this task
o Discussed Game Changer and cost vs work involved
o Agreed to table this as there is no clear agreement from the group on our path, Brayden is waiting on answer from Game Changer
· Trunk or Treat
o We have popcorn and cotton candy
o Only 16 have signed up
o Jill will send additional email reminding them about registration for TOT and the tournament
· End of Year tournament
o Still no update on gate fees
o Only 5 teams have registered, Jill will send email and remind them that they can combine teams as well
· 3U/6U Closing Ceremony
o Pizza/capri sun and Italian ice
§ We will order and pickup pizzas
o Medals are here
o Lacey will do 3U certificates
· Parade
o Miranda picked the theme of LGS vs Santa’s Helpers
o Old softballs needed to make tree – Jill will request those in her email
o Will also ask for volunteers again
· Next Board Meeting will be 11/9 @ 6pm – 2023 dates
Motion to close: Jason Seconded: Dan
Board Meeting Minutes 10/02/2022 @ 6:00 pm
Attending in person: Jason B, Andrew, Dan, Jill, Lacey, Miranda, Brayden
Call to order: Lacey seconded Dan
· Past minutes approved by all
· Financials: Same as previous meeting
o Savings $48,534.98
o Canteen: $178.25
o Main Checking: $7,522.74
· Bylaws Updated – vote needed
o Unanimous vote to accept new Bylaws
o Lacey will post on the website
o Jill will send email for new bylaws and any board member changes
· Board Member changes – RJ resigned from treasurer
o Jason Brink would like to step down from President into the Treasurer role
§ Unanimous vote to accept resignation and take treasurer role
o Lacey Brink would like to take the President role
§ Unanimous vote for Lacey to be president
o Under the new Bylaws the Event and Sponsorship coordinator roles are separate. Miranda will be in the Events Coordinator role
o Bonnie Swearingen is interested in the Sponsorship role
§ Unanimous vote for Bonnie to be the Sponsorship Coordinator
o Brayden would like to move from Canteen Coordinator to Assistant Coaching Coordinator
§ Unanimous vote for Brayden to be the Assistant Coaching Coordinator
· Canteen Update
o Would like to look at boiled peanut options
· Fall Jerseys – completed
o Miranda will inventory and organize by 10/15
o Lime socks/belts returned
· Field Issues
o Bathroom drains need to be snaked in both bathrooms
· Sponsorship
o Banners are up
o We would like all fields to be covered by Spring
o Potential fundraiser involving the girls
· Pictures
o Went well, should be ready for hand out 10/15
o Tumbler fundraiser was up to $490
· Side by Side
o Dan thinks it needs a $40 part board approved purchase
· Cameras
o Dan, Brayden, Tristan will work on this and provide an update at next meeting
· Opening Day Ceremony
o Feedback: more pre-event set up, volunteer sheet sign up, move the food trucks where the generators aren’t so loud, kids were upset we didn’t have water slides again
· Trunk or Treat
o Andrew will do flyer, Lacey will do sign up sheet, Jill will send email and post on FB
o Smores, popcorn, cotton candy, block off ½ of parking lot
· End of Year tournament
o Moved to 11/5
o Carrie will provide, umps, rings, gates fees will apply
o 3U/6U will have ceremony 11/3, 3U will scrimmage, we will do awards, pizza and juice and popsicles after
· Parade Update
o Miranda will price bracelets, softball bubblegum to hand out
o Jill will send email asking for volunteers and theme ideas
· No New Business
· Open Board Meeting will be 10/19 from 5-7 pm
· Closed Board Meeting will be 11/9 @ 6pm – 2023 dates
Motion to close: Jason Seconded: Dan
Board Meeting Minutes 9/07 @ 7:10 pm
Attending in person: Jason B, Andrew, Dan, Jill, Lacey, Miranda
Call to order: Jill seconded Dan
· Past minutes approved by all
· Financials: Same as previous meeting
o Savings $48,534.98
o Canteen: $178.25
o Main Checking: $7,522.74
· Update on Financial Audit
o Board unanimously approved purchasing Quickbooks to use
· Board Member changes – Jason Marquez stepped down via email effective 9/7/2022
o Lacey will get keys back
· Gator needs to be serviced still – Dan will reach out to contacts to see what options we have
· Canteen Updates
o Meeting Monday to clean it out/get ready
o Lacey will do schedule for workers by 9/16
o Need candy for Fun Night
· Jersey Progress – these are being worked on need approval for vinyl
o Sublimation Ink was purchased 9/6 for $130
o Board unanimously approved vinyl purchase of $50
· Fall Season Updates
o Tournament has been moved from 11/6 to 11/5
o Week before tournament regular practice schedule will resume
· Sponsorship
o Board unanimously approved the cost of $60 per banner
o Dan and Jason to get old banners down and new ones up
· Camera/Wifi Update
o Spectrum to be out for wifi
o Dan/Lacey to work on GoPros/Camera options
· Opening Day Update
o Food, prizes, inflatables, face painter, and balloon animals are booked
o Jill will send an email asking for volunteers
o Decided on tickets/prizes
· Trunk or Treat - Jill added to email as a save the date, remainder will be moved to the next board meeting
· Pitcher/Catcher Clinic
o Email as been sent requesting sign ups and volunteers
· Pitcher/Catcher Practice
o Tristan had a great idea for this, there was an overwhelming response
o Agreed to split ages by time to help with volume
· End of Year Tournament/Closing Ceremony
o Carrie/Pine Grove will host completely
o Lacey will talk to Carrie about gate fees
· Equipment - Still need 12 in balls
· New Business
o Brayden Masters added as Field Coordinator – Andrew motioned, Miranda seconded
o Tristan Kyzer added as Canteen Coordinator Miranda motioned, Dan seconded
· Closing Items:
o Date for next Meeting 9/30 at 6:30 pm
Motion to close: Miranda Seconded: Lacey
Board Meeting Minutes 8/16 @ 6:15 pm
Attending in person: Dan Allen, Lacey Brink, Miranda Allen, Jill Travis, Jason Brink
Call to order: Jason Brink seconded Dan Allen
· Past minutes approved by all
· Financials:
o Savings $48,534.98
o Canteen: $178.25
o Main Checking: $7,522.74
· 1099 for anyone making over $600
· Need tubs to organize shirts
· Confirmed Fall season dates
o Draft will be at Oak Grove
· Review of registration numbers
· Review of current coaches and where we had openings
· Sponsorship review – Miranda to reach out to past sponsors again
· Jill, Lacey, Miranda to take care of uniforms
· Opening Day Fun Day
o Lacey to book bounce houses
o Jill will look for selfie stations and games items
o Balloon guy/face painter
· Halloween – decided to do a trunk or treat 10/29
· End of Year tournament
o 2 umps per field
o Cost to get in $2/$4
· Need to count rings/medals
· Parade: Miranda will need to put together a meeting for volunteers in October
· Equipment needs: Jason M and and Dan will review
· Gator needs to be serviced
· Vote on Matt Lam returning to coach; Jason and Lacey Brink both did not vote due to situation, Final vote was 4 to 1 to not let him return
· New Business
o Clarity of rules with Carrie. Lacey will follow up
o Security cameras up/could we use cell phones
· Date for Next Meeting: 9/6 @ 6pm at the fields
Motion to close: Miranda Seconded: Andrew